Complygate Right to work App

Employers should always ensure that all prospective employees have the right to legally work in the UK. This is also the one of the biggest compliance challenges businesses face. We already know that not all HR managers are trained in immigration law, right to work checks, or in checking security features built within the ID documents.

In 95% of the cases, HR managers do not have the right equipment or training, to verify the authenticity of the right to work documents. This is very common within SMEs as they do not have sufficient resources and motivation.

HR professionals often confused and have too many questions regarding the right to work checks including:

Who can do the checks?

Which documents are acceptable?

What does a compliant check look like?

Where and how do the checks need to be stored?

Do I need to do a follow-up check?

What is a ‘Right to work check’?

Employers in the UK should make sure that new or existing employees are allowed to work in the UK. Before hiring someone, you must make sure that they are allowed to work in the UK.

Employers in the UK have a responsibility to prevent illegal working, by conducting a simple right to work check before they employ someone. Employers should make sure that the individual is not disqualified from carrying out the work in question by reason of their immigration status.

If an employer is found to be employing someone illegally and that they have not carried out the prescribed right to work check, they may face sanctions including the following:

• A penalty up to £20,000 per illegal worker
• A prison sentence of up to 5 years and unlimited fine
• Closure of the business and disqualification of the director

Coronavirus (COVID-19): right to work check

UK Home Office has made it flexible and easier for employers to conduct Right to work checks due to Covid-19. It has been temporarily adjusted due to coronavirus (COVID-19).

For how long do employers need to retain copies of the documents?

All employers must keep clear document copies for the duration of the individual’s employment and for a further two years after they have left employment.

You should keep these securely in line with data protection requirements. They may be retained electronically in a format that cannot be changed or in hard copy.

Complygate right to work app

Employers can perform right to work checks with Complygate in seconds, anywhere and at any time

With unique biometric technology, facial recognition capability and liveness detection, our Right to Work app prevents identity fraud, performs checks instantly, and allows you to upload data immediately to your HR system.

The checks are fully compliant with UK Home office requirements, ensuring your compliance records are up to date in the event of an UKVI audit.

Authorised individuals within your business can carry out right to work checks using our right to work app on their mobile phone, any table or laptops.

The app asks a few simple questions about the employee, and then the mobile device can be used to scan the document presented to prove their right to work in the UK.

The app will check the authenticity of the document using artificial intelligence (AI) & machine learning and will confirm that it is the correct document to obtain a statutory excuse or not, or ask for further information and/or documents. The person undertaking the check does not need to be an immigration or ID expert, and the check takes less than a minute.

For further information on Complygate’s Right to Work app or to see our Right to work app live in action please request a free demo.