Fragmented Workplace? Reshaping the Dispersed Workplace with Technology

As technology is advancing towards the metaverse, so is the workplace. With the new trend of gig economy and remote working, the workplace is getting more hybrid with the bosses and employees sitting at two corners of the world. However, most of the companies still lag when it comes to the advancement in technology at the workplace. Many of the day-to-day activities consume and waste much more time of employees, which could be further utilized for some productive activities. One example is reading the emails, which is the daily activity of most of the white-collar employees.

Employers and HR managers should come up with some ideas to technically advance these activities to save time and make their employees more productive. Many businesses mistakenly believe that a digital transformation is just the integration of digital technologies. Many digital transformation initiatives fail because of non-supportive company cultures. A successful digital transformation is primarily a cultural and organisational revolution, not a technology-driven project.

The major question that lies here is, “How can technology be used to connect the fragmented workplace?”. Before we can address this issue, we need to understand the trends that are altering the workplace. A few trends that are transforming the workplace are as follows:

Remote and Hybrid/Combination Work Model

The new trendsetting examples of organisational transformation are remote and combination work cultures. Following the pandemic, this culture began to emerge. Some points to keep in mind are as follows:

• The workforce demanded greater flexibility for virtual, hybrid, and on-site work.
• Employees reported that their career advancement had stalled, and they felt they did lack a healthy work-life balance.

Low Employee Retention

Employers complain that employee retention has become a constant challenge, even more difficult than hiring new employees. Businesses, particularly in Europe, are having difficulty filling open positions.

An Emphasis on Work-Life Balance

Working long hours or on weekends to get more money is no longer the norm. Modern employees are now seeking benefits that enhance their well-being and a better work-life balance.

A change in workforce with the help of Gen Z and the generation gap

There have been several era-defining demographic transitions over the years. From Baby Boomers through Gen X to Millennials, we made a rather smooth transition. There is no doubting that each of these generations approached the job differently. But in the digital transition we can experience the gap widening between these generations.

Some points to be noted about the Gen Zs here are:

• The latest generation to join the contemporary workforce, Gen Z, is doing things differently.
• Tech-savvy Gen Zs were born and nurtured in a quick-paced, internet-focused atmosphere.
• Gen Z can easily make the move to your workforce if you pay attention to their opinions.
• It's time to modify office procedures, plans, and training to meet Gen Z's needs.

Rise in Gig Economy

• To simplify remote working, businesses must embrace the gig economy and adopt essential software for remote staff management.
• Freelancing is no longer exclusively connected with creative work due to subtle changes. There are often contracts given for employment in almost every area of the economy.
• As a result, the gig economy has seen an increase in both customers and employees. The gig economy is still expanding and shows no signs of slowing down.

How are organisations using technology to connect these fragments?

The modern workplace consists of employees from different generations working together, and the software we use is continuously developing. Employers are actively pursuing upskilling and training since employee perceptions of the ideal employer are changing.

• As they use data analytics for direct sourcing and talent acquisition, more organisations are in the process of modernising their human resources departments.
• Data may be used by HR professionals to determine the reasons why employees are leaving their companies and reduce turnover.
• Employers are learning vital details about both overall organisational performance and employee requirements thanks to people analytics, or insights gained from data on worker talent.
• To enhance HR processes and the employee experience, businesses are utilising digitisation, cloud computing, and collaborative technology.

What is an HR Software and how can you put this technology to use?

HR software is a digital tool for organising, administering, and achieving an organisation's entire HR objectives. HR software allows managers and employees to efficiently allocate their time and resources to more beneficial, lucrative projects.

The human resources department of a company is assisted by HR software, which automates manual activities, organises personnel data, and generates data-driven reports. Manual documentation is not necessary because everything is done online. Employees and managers inside a business can benefit from HR software by getting help with activities like time tracking, updating personnel directories, and performance management.

The following are some of the tasks that an ideal HR software can carry out:

• Organising and securing employee data
• Establishing workflows and keeping track of approvals
• Time tracking via self-service
• Keeping track of employee training for compliance and development
• Measuring employee satisfaction and reporting on it
• Monitoring of performance and goals
• Management and administration of benefits
• Automated pre-boarding, on-boarding, and off-boarding
• Integrations with external applications
• Maintaining an audit trail to track all data changes
• Creating specialised reports to offer strategic information, and a lot more.

While there are numerous advantages to adopting HR software, one of the most important ones is its capacity to cut down on the amount of time spent on monotonous, ineffective administrative responsibilities, freeing up HR personnel to focus on more fruitful projects and long-term strategic objectives.

Complygate HR Software

Complygate is a completely scalable cloud-based human resources management solution that manages the whole employee lifecycle from "Hire to Retire." It fosters teamwork, promotes productivity, and drives workplace transformation. The various HR software solution offered by us are:

Recruitment software

The recruitment process for available positions in an organisation is optimised and handled by Complygate recruitment software, which is a component of an HR Talent Acquisition System.

Time and attendance tracking

The basis for calculating employee salaries is the amount of time an employee has spent on a job at work during a predetermined time period, which is tracked bytime & attendance monitoring software.

Leave management software

HR teams and line managers use leave management software to determine how many absences have been taken by an employee and how many more to which they are entitled.

Payroll software

Complygate's payroll software is compatible with HMRC systems and helps simplify payroll.

On-boarding software

Whether it's an employment contract or a right to work check, you can automate and email onboarding activities to new hires for them to complete using the Complygate onboarding software.

Expense software

Instead of the traditional manual recording of expenditures, employees utilise expense management software to record their official company expenses digitally and easily.

Skilled worker visa compliance

The use of the Complygate Skilled Worker Sponsor Compliance software has simplified and organised record-keeping responsibilities, reporting, compliance with immigration law and regulations, determining a genuine vacancy and an appropriate rate, and working with UKVI (Home Office).

Performance management system

Using the Complygate performance management system, you can develop, monitor, and sustain employee performance in line with your organization's goals and objectives.

For fragmented workplaces and corporate cultures, Complygate HR Software delivers a straightforward and satisfying experience. Click here to request a demo.