How to Conduct an Enhanced DBS Check Online

No matter what your business is, hiring new employees can be risky business. Here's what you need to know about conducting an Enhanced DBS Check Online.

What is a DBS Check?

Let's start with the basics. A Disclosure and Barring Service (DBS) check is a procedure used to review an individual's criminal record and other relevant information. DBS checks for employees are essential for employers in making informed hiring decisions, particularly for roles that involve working with vulnerable groups. There are three levels of DBS checks for employees: Basic, Standard, and Enhanced, each providing a different depth of detail.

What is an Enhanced DBS Check?

Think of an Enhanced DBS Check as the Sherlock Holmes of background checks. It digs deep, providing information from the Police National Computer (PNC), including details of any spent and unspent convictions, cautions, reprimands, warnings, and additional info held by local police forces. It also checks the Children’s and/or Adults’ Barred Lists. This is particularly critical for positions of trust.

What Shows up on an Enhanced DBS Check?

An Enhanced DBS Check will show:

• Spent and Unspent Convictions: Any criminal convictions.
• Cautions, Reprimands, and Warnings: Less severe legal matters.
• Police Records: Relevant information held by local police.
• Barred Lists: Information from the Children’s and/or Adults’ Barred Lists, if applicable.

What You Need for an Enhanced DBS Check Online

To successfully complete an Enhanced DBS Check Online, you'll need to gather specific information and documents. This ensures that the process goes smoothly and the check is thorough and accurate. Here’s what you’ll need:

Personal Information

• Full Name: Ensure accurate representation, including any previous aliases.
• Date of Birth: Provide the candidate’s precise birthdate for official record alignment.
• Place of Birth: Specify the city or town, along with the country of birth.
• Current Address: Include the current residential address and all previous addresses over the past five years.

Identification Documentation

• Proof of Identity: Collect valid proof of identity, including documents like a passport, driver's license, or national ID card.
• Proof of Address: Secure utility bills, bank statements, or official government correspondence from the past three months.

Employment Details

• Job Role: Clearly define the candidate’s intended role.
• Employer Information: Provide the organization’s name and contact details initiating the DBS check.

Additional Considerations

• National Insurance Number: While optional, having this information can aid identity verification.
• Previous Convictions: Note any prior convictions, although these will be cross-checked during the process.

How to Conduct an Enhanced DBS Check Online

Here’s what you’ve been looking for - a step-by-step guide on how to carry out the process of conducting an Enhanced DBS Check Online:

Step 1: Registration

• Sign Up: Create an account on the Complygate platform. This will be your hub for managing all your DBS checks for employees.
• Set Up Your Profile: Enter your organisation’s details to set up your profile. This helps in managing multiple checks and streamlining the process.

Step 2: Initiate the Check

• Log In: Access your Complygate account and navigate to the DBS Check section.
• Start New Check: Select the option to initiate a new Enhanced DBS Check.
• Enter Candidate Details: Input the necessary personal information and employment details of the candidate.

Step 3: Identity Verification

• Send Verification Request: The candidate will receive an email prompting them to verify their identity and provide additional information.
• Submit Identification Documents: The candidate uploads their identification documents (proof of identity and address).

Step 4: Submission and Processing

• Review Information: Double-check all entered details and documents for accuracy.
• Submit Application: Once everything is in order, submit the application for processing.
• Liaison with Authorities: Complygate will handle the liaison with the Disclosure and Barring Service (DBS) and other relevant authorities.

Step 5: Track Progress and Receive Results

• Real-Time Updates: Monitor the progress of the DBS Check through real-time updates on the Complygate platform. Click here to know more about DBS Tracking.
• Receive Results: Once the check is complete, the disclosure is printed and sent to the applicant’s home address.
• Review Results: Carefully review the information provided to make informed hiring decisions.

Why Complygate for DBS Checks for Employees

With Complygate, you can conduct Enhanced DBS checks for employees quickly, securely, and affordably. Our real-time solution, integrated with ATS & HRIS systems and API, provides a seamless experience for businesses of all sizes. Plus, with no long contracts and transparent pricing, you can trust Complygate to safeguard your organisation and streamline your screening process effectively.

Would you like to get started on your Enhanced DBS Check journey? Click here to speak to sales. We are here to assist with any inquiries or concerns you may have.

FAQs

• How does an Enhanced DBS Check differ from a Standard or Basic DBS Check?

  A: Unlike Basic and Standard DBS Checks, which provide limited criminal record information, an Enhanced DBS Check includes additional information such as spent and unspent convictions, cautions, reprimands, and final warnings. It is specifically tailored for roles involving close contact with vulnerable individuals.

• Who can apply for an Enhanced DBS Check?

  A: Enhanced DBS Checks can only be applied for by registered organisations on behalf of their employees or volunteers. Individual applicants cannot apply for Enhanced DBS Checks directly.

• What is the typical processing time for an Enhanced DBS Check?

  A: The processing time for an Enhanced DBS Check can vary depending on factors such as the accuracy of the information provided and the complexity of the individual's background. Typically, Enhanced DBS Checks are processed within 1-2 weeks, but it may take longer in some cases.

• Are there any discounts available for conducting Enhanced DBS Checks in bulk?

  A: Yes, Complygate offers bulk discounts for organisations conducting multiple Enhanced DBS Checks. The more checks you conduct, the greater the savings.

• Is there a sign-up fee or any hidden costs associated with using Complygate for Enhanced DBS Checks for employees?

  A: Complygate charges a nominal sign-up fee, but there are no hidden costs associated with our Enhanced DBS Check services. Our pricing model ensures transparency, where you are billed solely for the checks you perform.