HR Software and Need of HR Systems for SMEs

What is an HR Software

HR software constitutes of an automated recording and data management system that eases the management of official information and HR processes. HR software optimizes data handling processes of all the data within the organization and automates HR-related processes and tasks. This helps to keep the organizational database orderly and makes audits seamless.

HR software is a boon for HR staff as it automates HR tasks and thus saves valuable employee time which can be better spent in making strategic organizational decisions. Alongside, HR software also assists with HR processes for gap analysis to result in better planning, management and improved decision-making.

HR software optimises the process of talent acquisition and recruitment and helps the HR staff to identify the periodical recruitment needs of the organization so that timely allocation and mobilization of recruitment resources can take place. There are many other ways in which HR software helps organizations to benefit and improve upon their performance, something wherein old-school paper records fell short.

An HR software suite generally consists of a number individual software packages, designed for performing and automating specific tasks, all of which are embedded within a single interactive application for easy interfacing. These individual softwares are listed below:

• Human Resources Information Systems (HRIS)
• Human Resources Management Systems (HRMS)
• Human Capital Management (HCM)
• Applicant Tracking Systems (ATS)
• Payroll Systems

Why SMEs need HR Systems?

Adoption of technology had long back become a nuanced stereotype of corporate giants and global powerhouses. These right measures taken at the right time had ensured the business longevity of these organizations and enhanced their brand value almost overnight. Thus, it can be rightfully said that in today’s business-drivern ecosystem, organizations intending to make themselves strong in a short span of time must embrace technology and look ahead of their time.

This is essentially what the small businesses and medium-level enterprises need to do while they can. It is understood that getting hold of the better resources for SMEs is one of the biggest challenges on the road to growth and success, vis-à-vis the established corporates, due to limited financial base and small working teams. All these factors perform together to compound this issue further. HRMS software can help the SMEs in this regard by allowing them to break away from this vicious circle by helping them assist and integrate all of their processes to make the process of running their organizations with comparative ease.

Small businesses can make use of an on-premise HR software operating on a small network to handle and manage their HR-related processes. As it is a low-cost software, it is an affordable option for many SMEs and can be accessed easily on any device connected to the internet using valid login credentials.

Human Resources Management Systems (HRMS), or Human Resources Information System (HRIS) ease the task of data management for organizations. Coming into this equation, HR software optimizes Human Resource Management in myriad number of ways. Workforce management, handling of employee data and automation of tasks are a few prominent ways of incorporating HR software into an organizational systems to make it better. The time and resources saved thus can be put to better use to allow optimized and informed decision-making.

HR software, along with its various software packages, also includes interactive data analysis graph tools for displaying organization-related trends and other statistical information for various periodic levels. This kind of information helps managers understand and gauge the scenario and assists them in making informed decisions in the future. Such information also helps the recruitment and talent acquisition teams to identify and hire the right talent and allocate right resources for specific tasks, all at the click of a button. Businesses incorporating HR software into their MIS benefit from speedy processing of various transactions and saving of a lot of resources.

SMEs must adopt HRMS software as:

• Recruitment of right resources has a much stronger impact in small organizations as compared to large corporates.
• Using HR software, SMEs get access to a wider resource pool.
• HR software eases the process of compliance management for small organizations.
• HR software allows SMEs to automate their processes, improve their productivity and streamline their processes. This saves a lot of valuable time and resources to be put on better tasks, and this makes a whole lot of difference in a small organizations.
• HR software assists a small staff to automate manual processes like payroll management, attendance data, staff performance, reports, schedule management, notifications etc.
• Adoption of HR software in day-to-day processes results in improved decision-making in an SME, resulting in huge time and costs saving.
• Infrastructure costs are saved as files and paper records replaced by digital systems.
• Adoption of HR software results in considerable costs saving as no additional resource / staff are required.

How can Complygate help

Complygate has developed an innovative, interactive yet easy-to-use solution to cater all organizational HR requirements. Complygate HR Software assists organizations in focusing on their businesses by automating all of their HR-related processes and thereby allowing them to spend their resources on more important tasks like strategic management. Complygate HR Software allows organizations to streamline their HR processes, automate and make their admin jobs seamless and introduce user-friendly workflows in all processes. Complygate HR Software also helps the HR team to make clear and informed decisions about their talent requirements and acquisitions, diversity, performance, compensation, and more by offering analytical insights and data-driven workforce planning tools which give a 360° view of all business workflows.

Complygate HR Software uses modern-day cloud-based technology to make digital workflow integration seamless so that you can make necessary changes as per your business requirements and stay on top of your game.