6 Ways to Improve Online Meetings

Virtual meetings or online meetings have gained significant popularity in recent years, and with increasing demands for them, it can be quite difficult to make every meeting engaging.

Here are some suggestions to help keep staff members interested in meetings as spending time in front of a screen may be exhausting already. With a few modifications, you can improve the success rates of your virtual meetings for better results.

Calendar invites

Sending out calendar invites might seem simple but can be effective. A calendar invite will give them a reminder through notifications to make sure they get to the meeting on time. The invites can also be seen in the calendar when opened at any point giving them a chance to prepare for the meeting whenever they see it. Calendar invites can also be set up to remind you of the meeting before it starts, allowing you time to finish what you are doing and set up for it.

Finding a reliable software

Finding reliable software that works for everyone is a necessity because it will be less hassle to get everyone set up. Some software may have packages to purchase to use them. An example is Zoom; they charge according to the number of people you want in the meeting. However, there are free software like Microsoft Teams that lets you do more than only have meetings.

Using cameras

Using your cameras can improve the meeting because it makes it more engaging to see whom you are speaking to. The camera shows if the group is engaged in the meeting, this allows you to see if they are listening and if they know what is going on. It can encourage employees to have input because they are seen, and they also see whom they are talking to.

Screensharing

Screensharing is when you can show everyone involved what you see on your screen. This is effective because it can allow you to do presentations through the computer. Presentations can help to make sure everyone is on track because they can visually see what the presenter is talking about. Screensharing also gives you the opportunity to demonstrate any online tasks that need to be completed. This ensures employees fully understand what they have to do and how to do it properly.

Using the chat

The online meeting comes with a chat function. With this, employees can talk amongst each other without disturbing the meeting. The chat function might also allow you to share documents directly with the group without sending them individually.

Highlighting voices

Meeting allows you to be heard more because of the mute function. Other members of the meeting can be muted so nobody talks over the spokesperson. If someone’s mic is unmuted, you can see who it is and ask them to mute themselves. When the spokesperson has reached the point of asking if there are questions, everyone can unmute their microphones and whoever is talking will be highlighted for everyone to see. This will allow the focus to be on them when they talk.

To sum up, online meetings have become a part of work life and will continue to grow in significance. Using the techniques mentioned above, meetings will become more sustainable, and engaging, while also ensuring that both the employees and employers save time.

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